Teardown: EFAP Services RFP — Regina Public Library
A complete BidPrairie teardown built on a real, currently open Saskatchewan competition, so you can see exactly what you get. This is the format your team receives for every tender you chase.
Worked example based on a real public posting. Bidder profile is illustrative — your teardown uses your company's real record.
Key facts (from the public posting)
| Tender | Employee and Family Assistance Program (EFAP) Services |
|---|---|
| Buyer | Regina Public Library |
| Competition number | RPL2026-08 (SaskTenders) |
| Type | Request for Proposals |
| Posted | Oct 1, 2026 |
| Closes | Nov 2, 2026 — 12:00 PM CST |
| Expected award | On or before Nov 18, 2026 |
| New contract begins | Jan 1, 2027 |
| Current provider (per posting) | Homewood Health Inc. |
| Full documents | Available to registered suppliers on SaskTenders |
What the teardown extracts
| Requirement area | What the buyer asks for (from the posting synopsis) | Illustrative profile status |
|---|---|---|
| Comprehensive EFAP components | Assessment and short-term counselling, crisis intervention, trauma support, health and wellness services | MET |
| Qualifications and experience | Demonstrated EFAP delivery experience and qualified counsellor network | MET |
| Accessibility | Accessible service delivery for all staff and family members | MET |
| Confidentiality | Strict confidentiality safeguards for all users of the program | MET |
| Reporting | Monthly and quarterly utilisation and outcome reporting | GAP — reporting template to be drafted |
| Proposal methodology | Clear methodology for service delivery and transition from the current provider | ACTION — draft ready for review |
How this bid will be judged
- Qualifications and relevant EFAP experience
- Proposed methodology and service model
- Coverage of the required EFAP service components
- Confidentiality and reporting approach
- References and transition plan
The full RFP's scored criteria and weights are extracted from the competition documents in a live teardown — this worked example is built from the public synopsis, so it shows the structure, not invented scores.
Your action list before closing
- Download the full competition documents from SaskTenders and diarise the questions deadline stated in them.
- Draft the monthly and quarterly reporting template — the one gap in this profile.
- Review the drafted methodology and transition section against the Jan 1, 2027 start date.
- Submit before 12:00 PM CST on Nov 2, 2026 — late proposals are not accepted.